Dealer Management Software
Dealer Management Software
Packed with more features than any other Dealer Management Software, AMS provides dealers, finance companies, and leasing companies an all-in-one solution for their entire BHPH operation.
Across the USA and Canada, there are over 5000 AMS users. Our strong alliances with GPS & payment protection device companies, credit card & ACH processors, auto dialer companies, accounting integrations and leading BHPH accounting firms allow us to supply our customers with solutions to every aspect of buy-here pay-here operations.
Auto Master Systems continues to enhance and evolve their product through shifting landscape of BHPH. We spend many hours each month on location at multiple dealers and finance companies. Hands-on dealer experiences and valuable customer feedback have contributed to making AMS the product it is today. We have over 100 years of automotive finance experience at our company and use that experience to develop the best product for the Self-Financing Dealer.
Software Solutions for You
If you operate a Buy Here, Pay Here dealership, you know hard work continues even after the sale. Auto Master Systems has taken the hard parts of business and made it easier by pulling together everything you need to operate your business in one, easy to use software package.
Features
- Manage Multiple Companies
- Multi Payment Streams
- Customized Scorecards
- Collection Queues
- Integrated Technologies
- Custom Reports
- Texting / Emailing
Benefits
- Instant credit applications and real-time status updates.
- Seamless integration saving data input time.
- Track unlimited number of dealers.
Auto Master Systems is loaded with functions to help our Lease Here, Pay Here dealers and finance companies manage their portfolio. Along with our standard features, the AMS leasing module includes features specific to originating and managing a lease deal.
Features
- Security Deposits
- Residuals
- Vehicle Insurance
- Early Payoff Calculations
- Repo Credit
- Early Termination Calculations
Benefits
- Track and collect security deposits.
- Accurate residual calculations.
- Ensure your collateral is protected.
- Take the guesswork out of early payoff calculations.
- Ensure you’re issuing the proper repo credit to customers.
- Adjusted based on the amount of the Security Deposit.
Having a Related Finance Company (RFC) offers tax benefits as well as other advantages to Buy Here, Pay Here dealers. It’s important to have software that can manage the transactions between the two business entities while maintaining an easy-to-use and effective interface for it’s user.
Features
- Track RFC transactions
- Discount calculations
- RFC reporting
Benefits
- Easy management with separate business entity tracking
- Calculate Unearned and Earned discounts
- RFC metrics and reporting with management reports
Manage your portfolio with Auto Master System’s real-time information about your portfolio, your dealer penetrations, look to book ratios, and more. Our online dealer web portal allows for instant credit applications and real-time status updates. DealerTrack Integration is available as well.
Features
- Online dealer web portal
- DealerTrack Integration
- Multiple Dealers
Benefits
- Instant credit applications and real-time status updates.
- Seamless integration saving data input time.
- Track unlimited number of dealers.
AMS Modules
Inventory
AMS tracks every cent on each car, ensuring you have the most up-to-date total cost for every unit. Our service integrations allow you to track and manage your service needs. AMS allows you to Manage Title statuses, add unlimited notes, and transfer to your favorite websites for marketing.
Customer Information
Customer Center captures extensive information you will need to track your customers. With AMS, you can track up to 99 employers and references PER customer. You can manage not only customer information, but also insurance information and judgement data (court dates, attorneys, garnishment requirements, etc.).
Sales / Leasing
Easily enter your Sale and Lease applications into the Origination module for all locations and print contracts and forms on plain paper. AMS supports deferred down payments, multiple payment streams, wholesales, cash sales, and Finance/Lease sale types.
Underwriting
Underwriting is a critical first step in the collection process. AMS manages multiple scorecard applications, multiple user-defined stipulations, tracks dealer checks/discounts and stores electronic documents. Our Dealer Web Portal provides an online interface to manage credit applications and send real-time statuses back to the dealer.
Payments
Easily post all regular, side note, NSF, CPI payments, enter promise to pays, and monitor insurance cancellations. AMS also has the ability to process recurring and one-time ACH and credit card transactions directly to any bank or any merchant. Multiple Cash Drawers, see payment effects in real time.
Collections
AMS can help ensure your success with features that allow you to effectively collect payments and monitor results. Collector queues, account flags, side notes, ACH payments, texting/emailing and promise to pay tracking are just a few of the features AMS has to help you manage your collections.
Application Tracking
The application tracking module give you all the tools you need to pull credit bureaus, generate quotes, finalize deals, and manage the sales process. Our comprehensive quoting system generates accurate sales & leasing calculations using Carlton SmartCalc. Print all your documents using plain paper, ready for your customer to sign.
Reports
Monitoring your business is made easy with the standard reports in AMS. Inventory reports, sales reports, and collection reports are just some of the areas AMS can provide you detailed information on. What really sets AMS apart from the rest is our Customized Report Builder – a powerful tool you can use to create unlimited, custom reports to manage an organization efficiently.
Accounting
AMS simplifies accounting challenges by integrating with over eight packages in the marketplace today. AMS integrates with QuickBooks, Peachtree, Great Plains, Microsoft Dynamics, MAS90, MAS500, Quantum, or Epicor. Journal entries will be easily batched straight into your COA. Sage Products offer direct integration to database, Quickbooks and others offer import/export features.
Auto Master Systems offers a complete inventory management system that helps your staff enter, search and manage your inventory. Vehicles can be easily entered on the Inventory screen or imported in from a .csv file. Reconditioning expenses, vehicle location and flags and guidebook integrations are just a few of the many features found in the AMS inventory module.
Entering a deal in AMS is easy and accurate using the F&I / Lease Quoter.
Successful account collection starts with an excellent application. AMS’s comprehensive Underwriting and Decisioning module will add organization and consistency to your decisions on which risks to accept. Having complete applicant information is vital to making good underwriting decisions. All information pertinent to your decision making is captured in a user-friendly input screen. Our customizable application scoring tool gives your underwriters a quick assessment of the quality of the application. For our Finance Company clients, our Web Portal allows your submitting dealers to enter their application online which is then available to automatically import into AMS, removing the need for double-entry of the application.
It is important to keep customer information current and accurate after the sale. The AMS customer center is fully equipped to do just that. Your staff can easily update and track complete customer contact, residence, employment, references, insurance information. The customer center allows for multiple address and employment entries, multiple contact numbers and references. Keeping track of your customers has never been easier!
All functions related to customer payments can be performed in AMS’s Payment Module. Our interface allows your staff to easily post payments, payment reversals and principal only payments. With the correct security, account adjustments can be made. Our payment center also has the unique ability to show you the result of a payment on an account before you actually post it. This is a useful tool when working with customers. See even more features below!
With features designed to make your collection team effective and efficient, AMS has the strongest collection module in the market today. Our collector queues keep your collectors focused and organized. You can print collection letters set up a Promise-to-Pay schedule and assign custom tags to monitor accounts. The collection notes includes Action-Result codes so you can monitor communication activity. The collection center allows you to completely asses your customer behavior in a single space without having to jump around multiple modules.
With over 290 standard reports built into AMS, we have everything you need to effectively measure your business! Our reports include the following features to help you with your reporting needs.
AMS integrates with leading third parties accounting software packages. This enables dealers and lenders to keep their existing accounting packages or choosing one that best fits their company. AMS provides a Standard Chart of Accounts to clients based on NABD‘s recommendations, however you may also configure the system to use your own. Our integration pushes a complete batch of transactions to your accounting software, eliminating the need for duplicate entry. When posting a payment, AMS will update the accounts receivables in real-time and will transfer that transaction into the accounting system. Transactions can be posted throughout the day, and all other account postings at the end of the business day. This allows only correct and balanced information to go into your accounting system. Every transaction is stored in a translation table to easily and accurately go into the correct General Ledger. For example, when posting a loan, we handle all journal entries associated with that loan including setting up the Unearned Discount transaction as well. When posting a Payment to an account, the transaction includes the payment details of Principal, Interest, Taxes, Earned Discount, Relieving Unearned Discount, Convenience Fees, CPI portions, NSF, Miscellaneous Codes, etc.
